Team Extension Company Profile

Senior Executive Assistant

Team Extension

Job Description

Position Overview:

We are seeking an experienced and highly skilled Senior Executive Assistant in D-A-CH to provide comprehensive administrative support to our senior leadership team. The Senior Executive Assistant will be responsible for managing a wide range of administrative tasks, coordinating complex schedules, facilitating effective communication, and ensuring the smooth functioning of executive operations. This role requires exceptional organizational abilities, strong attention to detail, superior communication skills, and the ability to handle confidential information with utmost discretion. The Senior Executive Assistant will play a vital role in enhancing the productivity and effectiveness of our executive team.  


  • Provide comprehensive administrative support to the senior leadership team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communications.
  • Prepare and edit documents, presentations, and reports, ensuring accuracy, clarity, and adherence to company standards.
  • Conduct thorough research and compile information to support decision-making processes and prepare briefing materials for executive meetings.
  • Coordinate and prioritize incoming requests and inquiries, ensuring timely and appropriate responses.
  • Organize and oversee executive events, conferences, and off-site meetings, including logistics, travel, accommodations, and catering arrangements.
  • Proactively identify and anticipate needs of the executive team, resolving issues in a timely manner and ensuring their schedules run smoothly.
  • Handle sensitive and confidential information with the highest level of discretion and professionalism.
  • Liaise with other departments and senior executives to facilitate effective communication and collaboration.
  • Assist in the preparation and execution of special projects, as assigned by the executive team.
  • Supervise and provide guidance to other administrative staff members, ensuring their tasks are executed efficiently and accurately.


  • Bachelor's degree in business administration or a related field (preferred).
  • Proven experience as an executive assistant or in a similar role, supporting senior-level executives.
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills, with excellent attention to detail.
  • Advanced proficiency in using productivity tools such as Slack, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Demonstrated ability to handle confidential information with discretion and maintain the highest level of professionalism.
  • Proactive and resourceful mindset, with the ability to anticipate needs and take initiative.
  • Strong problem-solving skills, with the ability to remain calm and composed in high-pressure situations.
  • Excellent interpersonal skills and the ability to build positive relationships with stakeholders at all levels.
  • Flexibility and adaptability to accommodate changing priorities and evolving business needs.
  • Previous experience in a fast-paced corporate environment or supporting C-level executives is highly desirable.
  • English, German and/or French language is a bonus

We offer competitive compensation packages and a dynamic work environment where your skills and contributions will be valued. As a Senior Executive Assistant, you will play a crucial role in supporting our senior leadership team and ensuring their success. If you have a passion for organizational excellence and thrive in a challenging and fast-paced environment, we invite you to apply for this exciting opportunity.